DC Metro Area Star Wars Collecting Club

My fellow DCSWCC members,
Two years ago, we elected our current corps of five officers to a two-calendar-year term. These terms are about to expire, so it's time to do it all over again! Here are the officer positions (and an informal description of each) that we will be electing in the next two months. Stay tuned to this topic for more details. If you have any questions or concerns please contact any current officer, or create a topic in the Feedback forum.

President:
Interface with other clubs, groups, and companies. The go-to person when anything important needs to be done. Act as number one fan and cheerleader of the club.

Vice President/Administrator:
Act for the president when the president is not available. Keep meeting minutes, take attendance, etc. as needed.

Treasurer/Membership:
Keep track of club's money and provide a monthly Treasurer Report to the President. Keep track of club's members, including Trial members. Coordinate tracking of all funds related to fundraising events, T-shirt sales, patch sales, etc.

VA Regional Director:
Schedule meetings and coordinate events that are held in Virginia.

MD Regional Director:
Schedule meetings and coordinate events that are held in Maryland.

Here are the rules for the 2013 Elections for 2014-2015 officers. If you have any questions or comments, please contact any officer, or post in the Feedback forum.

Election Process:

General Rules:

1. Only members can be elected to a position.
2. Only members can participate in the nomination process.
3. Only members can vote.
4. No negative campaigning is allowed on the club email list, forums, or website.
5. The term for each position is two (2) years.
6. There are no term limits.
7. 'Member' denotes a dues-paying member and not a trial member. Trial members must pay dues before participating in the election process.

Nominations:

1. Members must receive a nomination and a second of the nomination prior to being added to the ballot.
2. The President, or their appointed assistant, will track all nominations and seconds.
3. Members can not nominate themselves.
4. Nominations can be made at meetings or in the club forums.
5. A special topic thread will be created in the forums at the appropriate time; nominations outside this special topic thread will not be valid.
6. A nomination and its corresponding second need not be made at the same time or place.
7. A member can be nominated to more than one position, but can only run for one position.
8. A nominee can decline a nomination.
9. A member can only make two nominations or seconds of a nomination.
10. A member can not nominate and second the nomination of the same nominee.

Balloting

1. The ballot will be finalized and published in the forums prior to voting.
2. Nominees must accept or decline the nomination prior to the finalization date.
3. Nominees who fail to accept the nomination will be removed from consideration.
4. Nominees to multiple positions must decide on a single position prior to the finalization date. If they fail to decide by the finalization date, they will be removed from consideration from all positions, unless there is no challenger. If they were nominated to multiple positions without a challenger, the first position to which the nominee was nominated will be their default position on the ballot.

Voting

1. Voting will occur at three meetings (Nov 2013, Dec 2013, Jan 2014).
2. Member must be present to vote.
3. Member must have paid their dues for the current year in order to vote.
4. Each member can cast one ballot. Any duplicate ballots submitted by the same member will be void.
5. Voting will be monitored by two current officers and two other members.

Results

1. Results will be verified by all four monitors.
2. Results will be announced at the first monthly meeting after votes have been verified.
3. Results will be announced online as soon as possible after the meeting at which they are announced.
4. Number of votes, ranking, etc. will not be publicized. Only the member with the highest votes will be announced.
5. Once the results have been announced, all voting materials will be destroyed.