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PostPosted: Thu Sep 10, 2009 11:55 pm 
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Director
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Joined: Fri Aug 22, 2003 3:00 am
Posts: 5900
Location: Ashburn, VA
First name: Martin
Last Name: Thurn
My fellow DCSWCC members,
Two years ago, we elected our current corps of five officers to a two-year term. If my math is right, these terms are about to expire, so it's time to do it all over again! Here are the officer positions (and an informal description of each) that we will be electing in the next few months. Stay tuned to this topic for more details. If you have any questions or concerns please contact any current officer, or create a topic in the Feedback forum.

President:
Interface with other clubs, groups, and companies. The go-to person when anything important needs to be done. Act as number one fan and cheerleader of the club.

Vice President/Administrator:
Act for the president when the president is not available. Keep meeting minutes, take attendance, etc. as needed.

Treasurer/Membership:
Keep track of club's money. Keep track of club's members.

VA Regional Director:
Schedule meetings and organize events that are held in Virginia.

MD Regional Director:
Schedule meetings and organize events that are held in Maryland.


Last edited by Kingpin on Thu Nov 12, 2009 9:20 am, edited 1 time in total.

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PostPosted: Sat Sep 12, 2009 1:59 pm 
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Director
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Joined: Fri Aug 22, 2003 3:00 am
Posts: 5900
Location: Ashburn, VA
First name: Martin
Last Name: Thurn
Here are the rules for the 2009 Elections for 2010-2011 officers. If you have any questions or comments, please contact any officer, or post in the Feedback forum.

Election Process:

General Rules:
  1. Only members can be elected to a position.
  2. Only members can participate in the nomination process.
  3. Only members can vote.
  4. No negative campaigning is allowed on the club email list, forums, or website.
  5. The term for each position is two (2) years.
  6. There are no term limits.
  7. 'Member' denotes a dues-paying member and not a trial member. Trial members must pay dues before participating in the election process.
Nominations:
  1. Members must receive a nomination and a second of the nomination prior to being added to the ballot.
  2. The Administrator, or their appointed assistant, will track all nominations and seconds.
  3. Members can not nominate themselves.
  4. Nominations can be made at meetings or on the club forum.
  5. A special topic thread will be created in the forums at the appropriate time; nominations outside this special topic thread will not be valid.
  6. A nomination and its corresponding second need not be made at the same time or place.
  7. A member can be nominated to more than one position, but can only run for one position.
  8. A nominee can decline a nomination.
  9. A member can only make two nominations or seconds of a nomination.
  10. A member can not nominate and second the nomination of the same nominee.
Balloting
  1. The ballot will be finalized and published in the forums prior to voting.
  2. Nominees must accept or decline the nomination prior to the finalization date.
  3. Nominees who fail to accept the nomination will be removed from consideration.
  4. Nominees to multiple positions must decide on a single position prior to the finalization date. If they fail to decide by the finalization date, they will be removed from consideration from all positions, unless there is no challenger. If they were nominated to multiple positions without a challenger, the first position to which the nominee was nominated will be their default position on the ballot.
Voting
  1. Voting will be for a one week period.
  2. The voting dates will be published at least two weeks prior to ballot finalization.
  3. Voting will take place via email.
  4. Voting will be monitored by two current officers and two other members. The names of the four voting monitors will be published prior to the start of voting.
Results
  1. Results will be verified by all four monitors.
  2. Results will be announced at the first monthly meeting after votes have been verified.
  3. Results will be announced online as soon as possible after the meeting at which they are announced.
  4. Number of votes, ranking, etc. will not be publicized. Only the member with the highest votes will be announced.
  5. Once the results have been announced, all voting materials will be destroyed.


Last edited by Kingpin on Tue Sep 22, 2009 9:46 am, edited 1 time in total.

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PostPosted: Tue Sep 22, 2009 9:45 am 
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Director
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Joined: Fri Aug 22, 2003 3:00 am
Posts: 5900
Location: Ashburn, VA
First name: Martin
Last Name: Thurn
Here is the schedule for for 2009 elections for 2010-2011 officers. If you have any questions or comments, please contact any officer, or post in the Feedback forum.
  • 2009-10-18: Nominations begin at the October meeting, and continue in the forums.
  • 2009-10-25: Nominations end at midnight.
  • 2009-10-30: Ballot will be finalized and published in the forums and in an email newsletter, along with complete voting instructions.
  • 2009-11-01: Voting begins at 5:00am.
  • 2009-11-08: Voting ends at 11:59pm
  • 2009-11-14: Winners will be announced at the November meeting, and soon thereafter in the forums.
  • 2010-01-09: Officers will be installed at the January meeting. * Exact date of January meeting is TBD.


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 Post subject: REMINDER!
PostPosted: Mon Oct 05, 2009 9:54 am 
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Director
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Joined: Fri Aug 22, 2003 3:00 am
Posts: 5900
Location: Ashburn, VA
First name: Martin
Last Name: Thurn
Reminder! Nominations for 2010-2011 officers start at our October meeting in about two weeks. If you want to run, you need to be nominated -- so you need to let somebody know your desire to run. And if there's somebody you think would make a great officer and you want to nominate them, it's probably a good idea to let them know your intentions 8)

_________________
- - Martin
President, 2008-
Administrator, 2006-2007
Charter Member, 2003-


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PostPosted: Sun Nov 08, 2009 9:23 am 
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Director
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Joined: Fri Aug 22, 2003 3:00 am
Posts: 5900
Location: Ashburn, VA
First name: Martin
Last Name: Thurn
Reminder -- today is the last day to VOTE!

Here are the voting instructions: http://www.dcswcc.org/modules.php?name= ... pic&t=8770

_________________
- - Martin
President, 2008-
Administrator, 2006-2007
Charter Member, 2003-


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