Elections for 2012-2013 officers

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Kingpin
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Elections for 2012-2013 officers

#1 Post by Kingpin » Sun Oct 09, 2011 2:43 pm

My fellow DCSWCC members,
Two years ago, we elected our current corps of five officers to a two-calendar-year term. These terms are about to expire, so it's time to do it all over again! Here are the officer positions (and an informal description of each) that we will be electing in the next two months. Stay tuned to this topic for more details. If you have any questions or concerns please contact any current officer, or create a topic in the Feedback forum.

President:
Interface with other clubs, groups, and companies. The go-to person when anything important needs to be done. Act as number one fan and cheerleader of the club.

Vice President/Administrator:
Act for the president when the president is not available. Keep meeting minutes, take attendance, etc. as needed.

Treasurer/Membership:
Keep track of club's money and provide a monthly Treasurer Report to the President. Keep track of club's members including Trial members. Coordinate all tracking of funds during fundraising events, t-shirt sales, patch sales, etc.

VA Regional Director:
Schedule meetings and organize events that are held in Virginia.

MD Regional Director:
Schedule meetings and organize events that are held in Maryland.
Last edited by Kingpin on Mon Jan 23, 2012 10:06 am, edited 2 times in total.

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Kingpin
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#2 Post by Kingpin » Sun Oct 09, 2011 2:44 pm

Here are the rules for the 2011 Elections for 2012-2013 officers. If you have any questions or comments, please contact any officer, or post in the Feedback forum.

Election Process:

General Rules:
  1. Only members can be elected to a position.
  2. Only members can participate in the nomination process.
  3. Only members can vote.
  4. No negative campaigning is allowed on the club email list, forums, or website.
  5. The term for each position is two (2) years.
  6. There are no term limits.
  7. 'Member' denotes a dues-paying member and not a trial member. Trial members must pay dues before participating in the election process.
Nominations:
  1. Members must receive a nomination and a second of the nomination prior to being added to the ballot.
  2. The Administrator, or their appointed assistant, will track all nominations and seconds.
  3. Members can not nominate themselves.
  4. Nominations can be made at meetings or on the club forum.
  5. A special topic thread will be created in the forums at the appropriate time; nominations outside this special topic thread will not be valid.
  6. A nomination and its corresponding second need not be made at the same time or place.
  7. A member can be nominated to more than one position, but can only run for one position.
  8. A nominee can decline a nomination.
  9. A member can only make two nominations or seconds of a nomination.
  10. A member can not nominate and second the nomination of the same nominee.
Balloting
  1. The ballot will be finalized and published in the forums prior to voting.
  2. Nominees must accept or decline the nomination prior to the finalization date.
  3. Nominees who fail to accept the nomination will be removed from consideration.
  4. Nominees to multiple positions must decide on a single position prior to the finalization date. If they fail to decide by the finalization date, they will be removed from consideration from all positions, unless there is no challenger. If they were nominated to multiple positions without a challenger, the first position to which the nominee was nominated will be their default position on the ballot.
Voting
  1. Voting will occur at three meetings (Nov 2011, Dec 2011, Jan 2012).
  2. Member must be present to vote.
  3. Member must have paid their dues for the current year in order to vote.
  4. Each member can cast one ballot. Any duplicate ballots submitted by the same member will be void.
  5. Voting will be monitored by two current officers and two other members.
Results
  1. Results will be verified by all four monitors.
  2. Results will be announced at the first monthly meeting after votes have been verified.
  3. Results will be announced online as soon as possible after the meeting at which they are announced.
  4. Number of votes, ranking, etc. will not be publicized. Only the member with the highest votes will be announced.
  5. Once the results have been announced, all voting materials will be destroyed.

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Kingpin
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#3 Post by Kingpin » Sun Oct 09, 2011 2:48 pm

Here is the schedule for for 2011 elections for 2012-2013 officers. If you have any questions or comments, please contact any officer, or post in the Feedback forum.
  • 2011-11-05: Nominations end at midnight.
  • 2011-11-06: Ballots will be available at the November meeting.
  • 2011-12-03: Ballots will be available at the December meeting.
  • 2012-01-14: Ballots will be available at the January meeting.
  • 2012-01-14: Voting ends at 2pm. Winners will be announced at the January meeting after votes are counted, and soon thereafter in the forums.
  • 2012-01-14: Officers will be installed at the January meeting.

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#4 Post by LukeJedi » Tue Oct 25, 2011 8:19 pm

After discussion with our Jedi Council (current and past officers), we've decided to require in person voting at meetings. See the revised rules and schedule above.
Bob M
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#5 Post by LukeJedi » Sun Nov 06, 2011 6:47 pm

Members voted at today's meeting. We will be collecting votes at the December and January meeting.
Bob M
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